February 17th, 2012
Switching to an Automated, Paper-Free Process Saves Time, Space and Money
City Line Distributors, founded in 1930, is New England’s number one independent, full-service food distributor. The company delivers fresh produce and meat to dining establishments in Connecticut, Rhode Island, New York and Massachusetts. Headquartered in West Haven, Connecticut, City Line processes approximately 2500 applications per year.
Erica Blackmon, City Line’s recruiter, began her quest for an applicant tracking system (ATS) as a way to make the application process consistent. The company used a paper-based application process, and “some applicants were legible, some not; some were complete, some not,” says Blackmon. “And resumes often didn’t have all of the information I needed.”
Having to store all those paper applications and resumes created a space problem as well.
A CUSTOM SOLUTION
Blackmon searched the Internet for ATS vendors and considered several leading companies. She chose nowHIRE because the company was able to provide everything she was looking for in an ATS and had options she had not thought of, such as integrating online background checks and the IVR system that enables applicants to apply by phone. nowHIRE was also able to customize its Elite Business Edition offering for her particular needs.
…the company was able to provide everything she was looking for in an ATS and had options she had not thought of.
The Elite Business Edition is a Web-based recruiting software system designed to streamline all phases of the employment life cycle. The system offers applicant pre-screening and qualifying, advanced resume database and applicant tracking features, automated background checks and many other features to create a more efficient and effective process.
NO MORE HEADACHES
Blackmon says the rollout was easy and the training went smoothly. She is impressed by the ease and convenience of maintaining applications. “Now I can recall applications at the click of a button and search for applicants in the database without having to camp out at a file cabinet. Everything is safely stored online.” She checks the nowHIRE system throughout the day for new applications—a much faster and more efficient method than before, when she had to retrieve paper applications from the front desk. “I can update the status of applicants throughout the hiring process. I can also notify applicants individually or as a group regarding the status of open positions.”
The advent of nowHIRE’s ATS has sparked another positive change to City Line’s hiring process. The front desk staff no longer need to keep a supply of paper applications and pens. They simply direct job seekers to the kiosk they have set up in the lobby to complete an online application. This streamlines the application process and ensures that all important information is collected. “nowHIRE’s system is a time saver, space saver, and headache eliminator,” Blackmon says. The ATS is also a money saver. City Line has saved thousands of dollars annually in hard and soft costs since implementation of the nowHIRE system.
The ATS is also a money saver. City Line has saved thousands of dollars annually in hard and soft costs since implementation of the nowHIRE system.
Blackmon benefits from nowHIRE’s renowned customer service as well. “Support staff at nowHIRE are great. I get questions answered in a timely manner”—often from the company’s president, Joseph Impastato. She looks forward to further interaction with the company, including eventual implementation of the nowHIRE E-Verify program and other upgrades as they become available.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1998, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Applicant Tracking News, continue to checkout our blog every Friday for our newest blog posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, Google+, and LinkedIn!
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Posted in Applicant Tracking Systems, Employees, Employers, Employment Records, HR, HR Analytics, HRTech, New Hire Documents, nowHIRE, nowHIRE Case Study, Recruiting Software | No Comments »
February 10th, 2012
Streamlining Applicant Processes Pay Off in OFCCP Compliance, Reduced Time-to-Fill and Improved Metrics Tracking and Reporting
Terumo Medical Corporation is a global medical manufacturer of over 1,500 products. Founded in 1972, the company’s activities include manufacturing, exporting, importing, marketing and sales of medical products and devices. Headquartered in Somerset, New Jersey, Terumo has 660 employees.
nowHIRE’s system ensures companies are OFCCP compliant, reduces their time to fill, and tracks the performance of their recruitment team through metrics obtained by running detailed reports.
Like many companies founded before the advent of automated applicant tracking systems, Terumo’s HR staff was still manually tracking applicants received for open positions, which was labor-intensive and compromised data integrity. Staffers were spending approximately 16 hours per week tracking applicants—time they could be using to fill positions instead. Entering data did not bring value to the company, but filling positions fast and effectively did, so it made good business sense to invest in an applicant tracking system (ATS).
Terumo requested presentations from a number of vendors, but most of them required purchase of the total system, which had many features and components that Terumo didn’t need. One vendor stood out for a number of reasons: nowHIRE. Theirs was the most user-friendly system, and the most cost-effective because customers only purchase the functionality they need. They were also very responsive to any questions that Terumo had. Marsha Greene-Jones, Terumo’s vice president of HR, was impressed.
“Their responses to our requests during the investigation stage were great. And the information materials they presented were very professional.” nowHIRE demonstrated the system several times, and gave decision-makers references—something other companies did not offer to do. “One of nowHire’s selling points was that they are very customer-oriented; the other vendors did not list this as their focus or goal. And nowHire has lived up to their word; we never wait more than 24 hours to get a call back.”
Streamlined Process Pay Off
nowHIRE’s configurable ATS has created streamlined and efficient processes for Terumo. The system ensures they are OFCCP compliant, reduces time to fill, and tracks the performance of the recruitment team through metrics obtained by running reports.
“It fully automated our internal recruitment process, which was previously a paperdriven process,” Greene-Jones says. “In addition, because the process was fully automated, managers receive an e-mail notification any time one of their associates applies for an internal job, which enhances internal communication. It also allows us to provide associates with automated e-mail notifications as to the status of their application.”
With the implementation of nowHIRE, the tracking of applicants has been fully automated—saving Terumo over $60,000 annually. They are now also able to produce the applicant flow report for their annual AAP within a few seconds, which previously took days to prepare.
Expanding on Current Success
Greene-Jones plans to expand nowHIRE’s functionality to:
- Fully automate their recruitment process via online requisition approval.
- Automatic job postings to required sites for AAP (Affirmative Action Plan) compliance.
- Linking nowHIRE with their payroll system so that new hire information is automatically fed from nowHire into the payroll system.
- Manage their recruitment costs via the cost per hire module.
nowHIRE’s interaction with Terumo has advanced to a strategic role as the value of nowHIRE’s offerings becomes more evident. “Our partnership with nowHIRE evolved from a vendor relationship to a true partnership where we maintain regular contact with founder Joseph Impastato to discuss how nowHIRE’s products can provide solutions to our recruiting issues.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1998, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Applicant Tracking News, continue to checkout our blog every Friday for our newest blog posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, Google+, and LinkedIn!
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Posted in Applicant Tracking Systems, Employees, Employers, Employment Records, Hiring Process, Hiring professionals, HR, HR Analytics, New Hire Documents, nowHIRE, nowHIRE Case Study | No Comments »
January 31st, 2012
By Kyle Lagunas
A formal process for managing the end of an employee’s lifecycle–offboarding–is an HR department’s diamond in the rough. They’re your last chance to capture honest feedback from an employee. But you should be doing more than just collecting data. “The organizations that get offboarding right are able to capture feedback and make it actionable,” says Lars Schmidt, Director of Talent Acquisition at NPR.
Offboarding should involve more than a casual lunch on an employee’s last day. If you want to identify opportunities for improvement in your organization’s process, structure and values–and to wrap up any loose ends–your exit process should be include three main components:
Administrative. Questions addressing administrative, legal and compliance items should be straightforward. Though goals for this portion of the interview will vary by employer, you should generally focus on: recovering company property; discussing severance pay and benefits options; and reviewing non-disclosure and non-compete agreements.
Strategic. Getting to the heart of an employee’s reasons often requires some digging. Spark constructive conversations by beginning with high-level question on these topics, and then peel back that onion with care:
- Are employees connected to the company culture? Is decision making aligned with company values?
- Are there things the company should change regarding compensation, succession planning, or work/life balance? Would those changes have persuaded the employee to stay?
Tactical. When handled effectively, offboarding presents a great opportunity to gauge the efficacy of your everyday processes. In the case of employees being asked to leave, Schmidt says, “You want to get a sense of why things didn’t work out from the employee’s perspective. Maybe they weren’t in the right role. We as employers shouldn’t assume that fault is solely on the employee.” And If you handle these situations with care, departing employees can provide some perspective on how the employer can recruit candidates that would be a better mutual fit.
Ending Employment Shouldn’t End Relationship
Regardless of where an employee is going or why, Schmidt advises doing what you can to end things on a good note. “You want to maintain those ties, and oftentimes there are bounce-back employees.” Although you’ll definitely come across a bad apple from time to time, respect and professionalism will go a long way toward closing this chapter of an employee’s career on a positive note.
If you have any questions about offboarding or what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1998, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Human Resources News, continue to checkout our blog every week for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, Google+, and LinkedIn!
__________________________________________________________________________________________
About the Author: Kyle Lagunas is the HR Analyst at Software Advice. He blogs about technology, trends, and best practices in human resources and recruiting. To read this article in full, check out his HR blog at: http://blog.softwareadvice.com/articles/hr/exit-interviews-hrs-diamond-in-the-rough-112191/
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Posted in Employees, Employers, Employment Records, Hiring Process, Hiring professionals, HR, nowHIRE, nowHIRE Guest Blogger, Offboarding | No Comments »
January 25th, 2012
Automating the Talent Acquisition Process Reduces Administrative Costs and Time-to-Fill and Improves Overall Recruitment Effectiveness
St. Mary’s Medical Center is one of the largest medical facilities in the tri-state region of West Virginia, Ohio and Kentucky, with more than 2,400 employees. The medical center is also a teaching facility and home to a regional heart institute, cancer center and neuroscience center. St. Mary’s processes 30,000 applicants per year for all positions – from janitorial to administrative to nursing.
THE PROBLEM: Outdated Talent Acquisition Process
Prior to automating their talent acquisition process, St. Mary’s Medical Center required all applicants to fill out paper applications and either mail them in or apply in person. Applications were getting lost, and sometimes qualified candidates wouldn’t hear from St. Mary’s. The medical center was finding it difficult to recruit beyond the local area and risked losing integrity among its applicants due to poor communication. HR Director Dan Weaver decided it was time to bring St. Mary’s into the 21st century with an applicant tracking system. He looked at four systems, but most of them were focused on medical positions (nursing) and didn’t allow for flexibility with non-medical personnel (janitorial and administrative). St. Mary’s wasn’t looking for a different hiring process – they had a unique and effective workflow process – but for a way to update and streamline its existing recruiting system.
It was time to bring St. Mary’s into the 21st century with an applicant tracking system.
Weaver ultimately chose nowHIRE’s ATS because nowHIRE president Joseph Impastato assured Weaver that it could be configured around St. Mary’s current workflow process, which was of the utmost importance to Weaver and his team. Plus, St. Mary’s needed to automate its background check process and potentially automate its new hire onboarding activities – something that many ATS vendors have trouble with.
THE RESULTS: Reduced Time-To-Fill By 40% and Saved $50,000 Annually
A key difference in St. Mary’s recruiting efforts is that now they are able to attract candidates from outside the tri-state area, which helps them fill high-demand roles. “We used to get only about 4,800 applications a year, “said Jennifer Gore, St. Mary’s nurse recruiter and employment coordinator. “Since we switched to the nowHIRE ATS last year, we can recruit more effectively internally on our Intranet and externally on our public website. We jumped to over 30,000 applications in the first year, allowing us to choose from a greater pool of talent.”
Since we switched to the nowHIRE ATS last year, we can recruit more effectively internally on our Intranet and externally on our public website.
The new paperless hiring process increased efficiency, as well. Whereas previously, a new hire would occasionally report for the first day of work and not be in the HRIS because the paperwork wasn’t submitted correctly, no one slips through the cracks now because of the nowHIRE ATS implementation. New hires are seamlessly processed in the system and uploaded into the HRIS. The nowHIRE ATS has helped them centralize the hiring process and decreased time-to-fill by approximately 40%. The average time-to-fill for all employees went from 43 days to about 26 days in the span of one year.
“Our primary quality goal for the first year with the nowHIRE applicant tracking system was to reduce time-to-fill across all reqs,” says Weaver. “And that’s exactly what we did. We also reduced our recruiting administrative costs by over $50,000 annually.”
Besides administrative time and money saved, both Weaver and Gore concur that nowHIRE’s customer service is the best they’ve ever experienced from a vendor. “From system configuration to implementation to day-to-day support, nowHIRE’s team is the best there is.”
nowHIRE’s solutions provide an easier, faster, better way to approach talent acquisition to give companies what we call “Zoom” – the competitive edge!
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1998, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Applicant Tracking News, continue to checkout our blog every Friday for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, Google+, and LinkedIn!
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Posted in Applicant Tracking Systems, Employees, Employers, Employment Records, Hiring Process, Hiring professionals, HR, HRTech, New Hire Documents, nowHIRE, nowHIRE Case Study, Recruiting Software | No Comments »
January 20th, 2012
Full compliance is now easy with nowHIRE’s automated and paperless I-9 compliance technology
Did you know that over 50% of all Form I-9s contain missing or incorrect information? These critical mistakes could cost your company up to $1,100 per violation. And that is just the beginning. Criminal prosecution could follow, resulting in forfeiture of assets, civil fines up to $50,000, and even jail time.
How can one little form cause so much trouble?
Until recently, I-9 compliance had been an extremely time consuming, paper heavy, and confusing process. That all changed with nowHIRE’s I-9 Comply™ Program. Now, full compliance is faster and easier than ever before!
Benefits of I-9 Comply
- One-time data entry and automatic data tracking allow you to stay on top of compliance
- Completely paperless
- Digital signature capture technology
- Increased security
- Remote access for updating, re-verification and governmental inspection as dictated by law
- Conduct automated Form I-9 legal “right to work” verifications for employers in less than three seconds
- nowHIRE is a Federally Approved E-Verify Designated Agent
- Electronically verify name, date of birth, social security number, and immigration information against Federal databases
- Verify identity and employment eligibility of both citizen and non-citizen new hires
- And Much More!
nowHIRE’s I-9 Comply allows you to streamline your company’s I-9 compliance into an automated, paperless, and seamless legal document processing and storage system.
Furthermore, nowHIRE has automated the Form I-9 conversion process to ensure that your old I-9 forms are compliant, as well.
Developed in conjunction with one of Michigan’s largest law firms, nowHIRE has created the most recommended and number one (#1) I-9 conversion and auditing tool for your archived I-9s in the market today! nowHIRE has eliminated the human error element with processing times reduced to seconds and have increased an attorney’s accuracy to 99.9% through technology.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1999, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support. nowHIRE’s solutions provide an easier, faster, better way to approach talent acquisition to give companies what they call “Zoom” – the competitive edge.
For more Form I9 Compliance news, continue to checkout our blog every Friday for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, Google+, YouTube, and LinkedIn!
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Posted in Archived I-9 Conversion and Auditing Service, Automated I-9 Module, Employees, Employers, Employment Records, Financial Sanctions, Form I-9, Form I-9 Compliance, Form I-9 compliant, Form I-9 News, Hiring Process, Historical I-9 Conversion Services, I-9, I-9 compliance, I-9 Compliance Software, I-9 comply, I-9 form, I-9 forms, I-9 violations, I-9s, I9 compliance, I9 form, I9s, Is Your Business Form I-9 Compliant, nowHIRE | No Comments »
January 13th, 2012
Reducing Costs and Meeting Legal Requirements in Applicant Processing and New Hire On-boarding
The Pep Boys – Manny, Moe & Jack (NYSE: “PBY”) is the nation’s leading automotive aftermarket retail and service chain. Pep Boys has 592 stores and more than 6,000 service bays in 36 states and Puerto Rico. Along with its vehicle repair and maintenance capabilities, the company also serves the commercial auto parts delivery market and is one of the leading sellers of replacement tires in the United States. The company processes 40,000-60,000 applicants per month for all positions, both exempt and non-exempt, across all locations.
THE PROBLEM: A PAPER-HEAVY PROCESS
Pep Boys had already left its all-paper application process behind in favor of a computer based hiring system. Yet even though the applicant process had been streamlined via computer, a physical signature was still legally required for many documents involved in the application process. Applications completed online had to be printed out, signed and mailed to the corporate office, where the documents then had to be scanned back into the system. In addition to the time spent going from computer to paper to computer again, there were soft costs of paper, postage and personnel involved.
Pep Boys approached nowHIRE with the idea of digitally capturing the physical signatures of applicants in a way that would meet legal requirements and further streamline the application process.
Karen Bryson, national staffing director for Pep Boys, asked, “How can we make this a more efficient process?” She had worked with Joseph Impastato, president and founder of nowHIRE, a provider of applicant tracking and hiring management systems, to create a customized enterprise ATS to meet the particular needs of the company. “nowHIRE integrated all of our processes into a single solution with multiple recruitment processes and user workflows, saving us time and money and streamlining our talent management and hiring process,” Bryson said. Based on that success, she approached Impastato with the idea of digitally capturing the physical signatures of applicants in a way that would meet legal requirements and further streamline the application process.
SigCAP™ IS BORN
Impastato and his team spent 400 hours on development to create SigCAP™, a digital signature capture pad that works with nowHIRE’s applicant tracking software for a completely paperless process. SigCAP is the first physical signature pad capture process that integrates with a hiring management or applicant tracking system. Applicants’ signatures are captured, then vaulted and stored on nowHIRE’s secure servers. Pep Boys receives a CD each month of all signatures, indexed for easy retrieval. The signatures meet legal requirements, and this form of storage saves trees as well as space. Bryson won’t have to find another spare office to store boxes of “no interest” paper applications for the required three years.
SigCAP™ is the first physical signature pad capture process that integrates with a hiring management or applicant tracking system.
IMMEDIATE AND ONGOING SAVINGS
Hard cost savings for Pep Boys include the elimination of mailing, storage, imaging, paper and printing costs for all applicants and new hires. Soft costs include the reduction of administrative work by store managers. That’s an immediate return on investment rarely seen in the HR space. And training for SigCAP is simple and economical – it’s webinar-based because it’s merely an extension of the existing ATS, not an entirely new system.
Bryson quickly saw that this technology had value beyond the application process. SigCAP technology is now also used in place of hard-copy new hire documentation. New hires used to get an inch-thick binder with all the necessary forms, depending on their position and state requirements. “No more binders!” Bryson reports. “SigCAP has provided us with true on-boarding.” The SigCAP tool is currently deployed at all Pep Boys Auto store locations in the USA and Puerto Rico, their corporate headquarters, service bays and distribution centers. Bryson anticipates using the technology for other business functions as well, such as the yearly employee reviews that must be signed.
PERSONAL ATTENTION IS KEY TO SUCCESS
Bryson realizes that her relationship with nowHIRE was a key to the success of this project. “I truly believe that if we were working with one of the huge ATS companies, doing something like this would be astronomical—and maybe not even possible,” she says. “This project required individual attention and a deep knowledge of what we need and a familiarity with our system. Since nowHIRE created our ATS, they were the ones to go to. They always come through for us.” Bryson’s constant drive to improve business processes will benefit others, as SigCAP is now available to all of nowHIRE’s ATS customers.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1999, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support. nowHIRE’s solutions provide an easier, faster, better way to approach talent acquisition to give companies what they call “Zoom” – the competitive edge.
For more Applicant Tracking news, continue to checkout our blog every Friday for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, and LinkedIn!
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Posted in Applicant Tracking Systems, Employees, Employers, Employment Records, Hiring professionals, New Hire Documents, nowHIRE, nowHIRE Case Study, Recruiting Software | No Comments »
January 6th, 2012
Time and time again, despite their best efforts, employers across the United States improperly fill out their I-9 forms. That is why we at nowHIRE have compiled a list of helpful hints on how to properly fill out a Form I9, Employment Eligibility Verification. So unless you want Immigration and Customs Enforcement (ICE) knocking on your door and handing you a Notice of Inspection, you should pay close attention. And we are guessing that you want to do everything in your power to avoid an ICE Raid and a Form I-9 Audit.
Tips for Completing Form I-9
- Remember, by law all U.S. employers must verify the identity and employment eligibility of every employee they hire, regardless of an employees immigration status.
- It is up to the employer to ensure that information on the I9 form is clear and can be read.
- Employers must keep these forms on file for three years after the date of the hire or one year after the date of termination, whichever is later.
- Ensure that the date listed on Form I-9 Section 2 as the date of employment matches the date in payroll records.
- If copies of documentation are made, be sure they are legible.
- Try to avoid using abbreviations unless the abbreviation is widely known.
- Above all else, be sure that all applicable sections of the Form I9 are completed.
- Employers who fail to properly complete, retain, or produce Form I-9 documents for an inspection may face costly financial penalties and potential jail time.
- Utilize an Automated Form I-9 Compliance Service: This is where nowHIRE can help.
Until now, Form I9 compliance had been a time-consuming and paper-heavy process. But with nowHIRE’s I-9 Comply™ Program, full compliance is now fast, easy, automated and 100% paperless.
Plus, nowHIRE has automated the Form I-9 conversion process to ensure that your old I-9 forms are compliant, as well.
Developed in conjunction with one of Michigan’s largest law firms, nowHIRE has created the most recommended and number one (#1) I-9 conversion and auditing tool for your archived I-9s in the market today! nowHIRE has eliminated the human error element with processing times reduced to seconds and have increased an attorney’s accuracy to 99.9% through technology.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1999, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Form I-9 News, continue to checkout our blog every Friday for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, and LinkedIn!
Sources:
8 Tips for Properly Completing Form I-9
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Posted in Uncategorized | No Comments »
December 29th, 2011
Heading into 2012, we are left to look back and reflect on the previous year. And what do we see? Lots and lots of immigration mistakes made by employers across the United States.
Below you will find the top immigration violations committed by employers in 2011.
1. Failing To Properly Pay H-1B Workers: In March of this year, the U.S. Department of Labor (DOL) Wages and Hour Division ordered Maryland’s Prince George’s County Public Schools to pay of over $4.2 million in backed wages after they illegally reduced the wages of 1,044 foreign H-1B teachers when it required the teachers to pay H-1B filing fees. The U.S. Department of Labor also assessed over $1.7 million in civil money penalties, as well. That’s $5.9 million total!
2. Visa Fraud: What do you get when you use a software company as a front to bring illegal workers into the U.S.? How about more than 3 years in prison? That’s what the owners of Worldwide Software Services were sentenced to after pleading guilty to the above offense.
3. Citizenship Status Discrimination: The Department of Justice (DOJ) recently settled a case against the American Academy of Pediatrics who posted job opportunities on its website, but specified that only U.S. citizens and certain visa holders could apply.
4. Employing Unauthorized Workers: A Michigan dairy farmer agreed to pay over $2.7 million in fines after pleading guilty to charges of employing illegal immigrants.
5. Taking Adverse Actions Against an Employee Based on E-Verify Tentative Nonconfirmation: If the E-verify system comes back with a tentative non-conformation (TNC) after a query, the employer must provide the employee with a notice generated by E-Verify and information on how to contest the TNC. Employers cannot terminate or take any other adverse actions against an employee who contests a TNC while the TNC is in process.
The employee is allowed eight federal government workdays to contact the appropriate federal agency.
6. I-9 Document Abuse: Below you will find two incidents of I-9 document abuse:
• Farmland Foods Inc. was forced to pay $290,000 after it required non-U.S. citizens to present specific work authorization documents rather than letting the employee choose a document from the list of acceptable documents on the Form I-9.
• The DOJ filed a lawsuit against the University of California, San Diego Medical Center for allegedly requesting employees to produce more employment authorization documents than required by Form I-9.
7. Failure to Properly Complete Form I-9s: This is where nowHIRE can help.
Until now, Form I-9 compliance had been a time-consuming and paper-heavy process. But with nowHIRE’s I-9 Comply™ Program, full compliance is now fast, easy, automated and 100% paperless.
Plus, nowHIRE has automated the Form I-9 conversion process to ensure that your old forms are compliant, as well.
Developed in conjunction with one of Michigan’s largest law firms, nowHIRE has created the most recommended and number one (#1) I-9 conversion and auditing tool for your archived I-9s in the market today! nowHIRE has eliminated the human error element with processing times reduced to seconds and have increased an attorney’s accuracy to 99.9% through technology.
Hopefully you have learned a very valuable lesson after reviewing these Employer Immigration Mistakes. Remember, those who ignore history are doomed to repeat it. So let’s learn from 2011’s mistakes and make 2012 as immigration error free as possible.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1999, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Form I9 News, continue to checkout our blog every Friday for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, and LinkedIn!
Sources:
Top 11 Immigration Mistakes Employers Made In 2011
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Posted in Acceptable I-9 Documents, Applicant Tracking Systems, Archived I-9 Conversion and Auditing Service, Automated I-9 Module, Common I-9 Mistakes, Employees, Employers, Employment Laws, Employment Records, Financial Sanctions, Form I-9, Form I-9 Compliance, Form I-9 compliant, Form I-9 News, Historical I-9 Conversion Services, I-9 audits, I-9 compliance, I-9 Compliance Software, I-9 comply, I-9 form, I-9 forms, I-9 violations, I-9s, I9 compliance, I9 form, I9s, Is Your Business Form I-9 Compliant, nowHIRE | No Comments »
December 23rd, 2011
Mistakes on the Employment Eligibility Verification form, better known as Form I9, have accounted for millions upon millions of dollars in fines. Who knew that one small document could cause so many big problems for employers? Well, Form I-9 compliance is one of the hottest topics in business nowadays, with the U.S. government cracking down on employment and immigration violations. And with fines ranging from $100-1,100 per offence, you can easily see why I9 compliance is so important. Even a few simple I-9 mistakes can cost you thousands of dollars, if not more.
So what are the most common Form I-9 mistakes? They include:
1. Using an outdated I-9 form: Check the U.S. Citizenship and Immigration Services web site regularly to ensure you are using the most current form (www.uscis.gov/I-9).
2. Failing to complete the I9 form: Sounds simple enough, but ever year employers once again fail to ensure that each and every form is filled out completely.
3. Failing to use section 3: Section 3 is a great time saving device to update employee information or to reverify the person’s status.
4. Photocopying part of the I-9 document: If you choose to keep photocopies of documents, be sure to photocopy both sides of the form.
5. Over-documentation in section 2: An employer must verify an employee’s identity and work authorization by using a List A document or a document from both List B and List C. Over-documentation can lead to claims of discrimination. So be sure to treat everyone equally.
One way to avoid these common I9 mistakes is to let nowHIRE help.
Until now, Form I9 compliance had been a time-consuming and paper-heavy process. But with nowHIRE’s I-9 Comply™ Program, full compliance is now fast, easy, automated and 100% paperless.
Plus, nowHIRE has automated the Form I-9 conversion process to ensure that your old forms are compliant, as well.
Developed in conjunction with one of Michigan’s largest law firms, nowHIRE has created the most recommended and number one (#1) I-9 conversion and auditing tool for your archived I-9s in the market today! nowHIRE has eliminated the human error element with processing times reduced to seconds and have increased an attorney’s accuracy to 99.9% through technology.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1999, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
For more Form I9 News, continue to checkout our blog every Friday for our newest posts!
You can also follow nowHIRE on Facebook, Twitter, YouTube, and LinkedIn!
Sources:
5 Common I-9 Mistakes Business Management Daily
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Posted in Common I-9 Mistakes, Employees, Employers, Form I-9, Form I-9 Compliance, Form I-9 compliant, Form I-9 News, I-9, I-9 compliance, I-9 Compliance Software, I-9 comply, I-9 form, I-9 forms, I-9 violations, I-9s, I9 compliance, I9 form, I9s, nowHIRE | No Comments »
December 16th, 2011
I9 Audits have greatly increased in frequency over the last several years, with the government cracking down on Form I-9 violations. Immigration and Customs Enforcement (ICE) Raids have become commonplace in the business world, forcing employers to start being more proactive with their Form I9 compliance.
During a Form I-9 audit, ICE looks for any I9 violations that might lead to criminal prosecutions, as well as any substantive or technical violations that might lead to administrative fines.
Examples of technical or procedural violations include failure to:
• Ensure that an individual provides her maiden name, when applicable.
• Provide his or her address or birth date in Section 1 of the I-9.
• Ensure that the individual dates Section 1 by the first day of work.
• Provide the document title, identification numbers and expiration dates of proper List A documents or proper List B and List C documents in Section 2 or 3, but only if legible copies of the documents are retained with the forms and presented at the I-9 inspections.
• Provide the title, business name and address in Section 2.
• Provide the date of rehire in Section 3.
If a technical error is discovered, employers have 10 business days to correct the violation and potentially avoid costly fines.
Examples of substantive violations include failure to:
• Prepare or present Form I-9.
• Ensure that the individual provides his or her printed name in Section 1.
• Ensure that the individual checks a box in Section 1 attesting to whether he is a citizen or national of the United States, a lawful permanent resident, or an alien authorized to work until a specified date.
• Ensure that an alien authorized to work provides his or her alien number in Section 1, if the number is not provided in Section 2 or 3, or on a legible copy of the document that is retained with the I-9 form.
• Ensure that the individual signs the attestation in Section 1.
• Review and verify a proper List A document or proper List B and List C documents in Section 2 or 3.
• Sign the attestation in Section 2.
• Date Section 2 within three business days of the date the individual begins employment or, if the individual is employed for three business days or less, at the time employment begins.
• Sign Section 3.
• Date Section 3 not later than the date that the work authorization of the individual hired expires.
If a substantive or uncorrected technical violation is discovered, employers may be subjected to fines up to $1,100 per violation. So do yourself a huge favor and make sure that every Form I-9 you process is filled out correctly the first time! This is where nowHIRE can help.
Until now, Form I-9 compliance had been a time-consuming and paper-heavy process. But with nowHIRE’s I-9 Comply™ Program, full compliance is now fast, easy, automated and 100% paperless.
Plus, nowHIRE has automated the Form I-9 conversion process to ensure that your old forms are compliant, as well.
Developed in conjunction with one of Michigan’s largest law firms, nowHIRE has created the most recommended and number one (#1) I-9 conversion and auditing tool for your archived I-9s in the market today! nowHIRE has eliminated the human error element with processing times reduced to seconds and have increased an attorney’s accuracy to 99.9% through technology.
If you have any questions about what you have just or read or on what nowHIRE can do for you and your business, please visit our website or give us a call at 800-724-8547.
Since 1999, nowHIRE has provided applicant tracking systems for companies of every size within diverse vertical markets. nowHIRE’s solutions feature fully integrated, Web-based recruiting and applicant tracking software modules, I-9 compliance software, and customer support.
You can also follow nowHIRE on Facebook, Twitter, YouTube, and LinkedIn!
Sources:
I-9 Compliance Crackdowns
Tags: administrative fines, applicant tracking software modules, applicant tracking systems, archived I-9s, business world, criminal prosecutions, customer support, Examples of substantive violations, Examples of technical or procedural violations, Form I-9 audit, Form I-9 Compliance, Form I-9 conversion process, Form I-9 violations, Form I9 compliance, full compliance, fully integrated, I-9 Audits, I-9 Compliance Crackdowns, I-9 compliance software, I-9 conversion and auditing tool, I9 Audits, I9 violations, ICE Raids, Immigration and Customs Enforcement Raids, nowHIRE, nowHIRE’s I-9 Comply™ Program, Penalties, substantive or technical violations, substantive violations, technical or procedural violations, time-consuming and paper-heavy process, uncorrected technical violation, Violations, Web-based recruiting, what nowHIRE can do for you and your business
Posted in Archived I-9 Conversion and Auditing Service, Automated I-9 Module, Employers, Financial Sanctions, Form I-9, Form I-9 Compliance, Form I-9 compliant, Form I-9 Inspection, Historical I-9 Conversion Services, I-9, I-9 audits, I-9 compliance, I-9 Compliance Software, I-9 comply, I-9 form, I-9 forms, I-9 violations, I9 compliance, I9 form, ICE Audits, Immigration and Customs Enforcement, Is Your Business Form I-9 Compliant, nowHIRE | No Comments »
